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15.04.2020, by Tom Jaisle

Time is precious, if you are looking for a short summary that is available here

The origin of Stafflist

The idea for Stafflist came as new, innovative solutions often arise: By the acute problem of a customer.

The Setup

Our client was a temporary employment agency. He had been given the assignment to fill in the missing personnel for one of his own clients in the health sector. In technical jargon this means that he was to take over the outplacement for his client. It all started very simply:

An Excel list was sent out with the next month's requirements. Which shifts were linked to which requirements, who should be in which department. And for a while it worked well. More departments were added, the list became longer and the need more short-term. Accordingly, the temporary employment agency needed more staff to meet its obligations - and brought in more companies. It became the main supplier, the Master Vendor, working with its co-partners. Together they now supplied the customer with employees. But the complexity had changed since the beginning with the simple list: There were more and more jobs, more demand, more contacts were added, everything changed.

Long live Excel until ... 

But there was still the Excel list. In this list it was entered which employee would fill which position. There were employees who became ill and had to be signed out again. One position was no longer needed, the other was suddenly changed into two positions with the same qualifications, both of which had to be filled as soon as possible. The temporary employment agency handed over some of the jobs to the other affiliated suppliers and sent them a slimmed-down list. Then came the answers - each supplier sent his suggestions. These had to be put back into the big list. Tedious, time-consuming and error-prone. And then came the controlling department - and wanted to have up-to-date evaluations every day.

It wasn't the icing on the cake, though. But by now it dawned upon everyone that another solution was needed. The interaction between e-mail, Excel list(s), calls and text messages no longer worked. Quality and staffing of the shifts suffered considerably. The personnel effort required to maintain the lists was hardly manageable anymore, not to speak of the costs that came with it.

... other solutions are coming

The burnout threatened on the side of the temporary employment agency. They searched the web for a solution, contacted various software providers, but found none. So in the end, it was up to us to program a solution. We developed the predecessor of Stafflist. And the solution to all the problems that had arisen in all directions:

  • Tranceparency: Everyone knew what was going on in every single shift, where the staff was coming from, what was still open
  • Traceability: All could see who had changed what, when
  • Shift plan for the employees: One click, and for each employee the schedules were available, always up-to-date
  • Reporting: The software automatically generated the reports for each department. The gathering of information from all other lists was no longer necessary once and for all
  • One single version, not 10 different versions with different states, none of which was final

And with that the stone age solution "Excel list" was over, the burnout averted. And besides, the original effort had been reduced by up to 80%.

Since then, Stafflist has developed considerably and impresses with a multitude of features and possibilities for the most diverse economic sectors and areas of application, such as the healthcare system or the IT.

Good to know

Our Help Center describes how Stafflist works. If you prefer to talk to us, if Stafflist might be something for you, feel free to send us one send message. You can also just try Stafflist under demo.stafflist.io.
Please note: This is a demo version, which we reset at irregular intervals.

Tl;dr / Summary

Stafflist was originally created as a special solution for a temporary employment agency. By analysing the structures of the working world it turned out that the software is suitable for any form of temporary staffing of positions and shifts and can now be used in any industry.